Accounting (In-Office) Administrative Assistant
Bay Property Management Group is seeking to hire an Accounting (In-Office) Administrative Assistant to join our growing team. You must be willing to learn and help the team as needed. Our company is growing rapidly, and the responsibilities of this role will evolve over time. If change doesn’t come easy to you, this role will not be a good fit for you.
About the Company
Bay Property Management Group is a premier, full-service property management company, handling properties around Mid-Atlantic. From leasing to maintenance, management and financial reports, we take a proactive approach to client services.
Tasks and Responsibilities of the Role
The following job responsibilities are intended to reflect the major responsibilities of the job, but do not describe the minor duties or other responsibilities that may be assigned from time to time. These tasks are also subject to change depending on our team’s workload and staffing at any given time.
Job Responsibilities:
- Process all incoming mail.
- Scan & rename all mail into the correct folders or email to correct recipient.
- Process all outgoing mail – stuff, stamp, and take to post office if urgent.
- Monitor office supply inventory & place orders as needed.
- Respond to payment questions from vendors, Property Managers, etc.
- Assist with periodic audits and projects as needed.
- Assist with posting rent payments received via mail & direct deposit.
- Review & print Moveout forms
- Go to bank for deposits if needed.
- Assist with check printing.
- Update Tenant Profiles as needed.
- Bill Details – Audit reports and pay weekly bills
- Pay Utility Bills
- Collecting and inputting Credit Card receipts
- Assist other team members with tasks as needed.
Required Knowledge, Skills, and Abilities
Job Qualifications:
- Education: High School Diploma
- Attention to detail.
- Ability to manage a high volume of bills daily.
- Ability to adapt to change fast.
- Strong interpersonal and verbal communication skills
- Excel experience strongly preferred.
- Computer literacy to include Outlook, Adobe, and ability to adapt to new software programs.
- AppFolio experience is preferred, but not required.
Hours:
7:30am – 4:00pm
1 day per month – 6:30am start
2 days per month – 7:00am start